JOIN US AT Project MARC 25
MENTOR SPECIALIST
POSITION OVERVIEW
Project MARC 25 is looking for a detail oriented Administrative Assistant that thrives working in a start-up environment to provide support for our founder that splits time between two fast-growing organizations. This is a critical position at the company that will have a lot of autonomy and help optimize for efficiency and accuracy of our operations. If you are someone that enjoys meticulous organization, being challenged, and working in ambiguous environments we’d love to hear from you.
Responsibilities
- Coordinate and supervise day-to-day operations of Project MARC 25 program, including case management systems and protocols for screening and intake processes.
- Plan and facilitate youth focused lesson plans and activities
- Attend and participate in weekly training and cohort meetings
- Provide case management, referrals, and independent living skills for clients at community based sites
- Promote a safe and positive learning environment
- Actively supervise and ensure student/youth safety at all times
- Model positive attitudes, behaviors, and language
- Communicate regularly with the supervisor
- Maintain accurate attendance records and reporting procedures
Requirements
- 3+ years of experience working as a case manager
- Available during off hours for high-priority messages
- Excellent communication skills
- Discretion with sensitive information
- Experience working in a startup environment preferred
Criminal Background Check Requirements
Please be advised that certain roles may require fingerprinting due to legal requirements. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with Project MARC 25.
Job Type: Part-time
Pay: $25.00 – $30.00 per hour
Benefits:
- Flexible schedule
Work Location: Remote/Hybrid
GRANT WRITER (CONTRACT POSITION/PROJECT BASED)
POSITION OVERVIEW
Focuses on increasing grant funding by researching grant opportunities from various sources that match the goals and objectives of the organization. Gathers information from various departments and coordinates/ writes grant proposals for government, corporate and foundation funds. Develops and maintains effective, long-term working relationships with grantors to facilitate approval of grant. Follow up with grantors to monitor grant status. Understands and supports the Project MARC 25 mission and core values.
Responsibilities
- Writes grant proposals and reports.
- Cultivates a portfolio of foundation, corporate, and government funders. Maintains a working knowledge of foundation and corporate funding guidelines.
- Updates foundation relations reports.
- Monitors grant guidelines and deadlines and ensures timely submittals.
- Develops acknowledgement letters and thank you notes.
- Determines proposal concept by identifying and clarifying opportunities and needs, studying requests for proposal (RFPs), and attending strategy meetings.
- Researches, compiles, and analyzes Project MARC 25 data as needed for grants.
- Researches local newspapers, other publications and the internet and notes significant philanthropic activities.
- Performs prospective research to identify suitable grant funding prospects. Reports on findings to expand grant portfolio.
- Tracks grant activity, reports, solicitations, funding received and denied.
- Produces well-researched content for publication online and on print (website, email marketing, property descriptions, videos, blogs, etc.) to increase and maintain portfolio.
- Communicates and collaborates with the Communications team as well as members of the Real Estate Management and Development teams to ensure timely delivery of materials.
- Writes content for marketing initiatives, training, manuals, special materials for Advisory Councils and Board meetings, organizational brochures, strategic directions, impact reports, etc.
- Creates and maintains standard descriptions or talking points for staff and partners around Project MARC 25 initiatives. Ensures content used in community engagement activities, outreach, advocacy, and other communications around Project MARC 25 initiatives is accurate and up to date.
- Actively participates with Director and VP of Communications to create strategies, timelines, and outcomes for Project MARC 25 Initiatives
- Updates and reviews current initiatives annually
- Coordinates Board, Advocate, Donor or staff communications and presentations for Project MARC 25 Initiatives
- May participate in community and public policy groups or attend conferences to keep informed of policies affecting affordable housing.
- Provides support to other duties in the Communications Department as needed.
- Attends mandatory meetings and trainings.
- Actively participates in Project MARC 25’s Injury and illness Prevention Plan.
- Regular and predictable attendance.
- Other duties as assigned.
Qualifications
Bachelor’s degree or equivalent in a related field such as: Business Administration, Marketing, Communications, Information Design, Digital Media/Media Arts, Urban Planning, or Public Policy. 5+ years’ experience in copy and/or grant writing. Must have a valid driver’s license and DMV clearance. Must have access to reliable vehicle and maintain their own auto insurance in accordance with Project MARC 25 minimum requirements.
Criminal Background Check Requirements
Please be advised that certain roles may require fingerprinting due to legal requirements. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with Project MARC 25.
Job Type: Flexible schedule
Pay: CONTRACTUAL
Work Location: Remote
BOOKKEEPER (PART-TIME) CURRENTLY FILLED
POSITION OVERVIEW
We are seeking a part-time bookkeeper to begin work immediately. Preference will be given to candidates who have managed accounting at a small to mid-size non-profit organization with Quickbooks.
RESPONSIBILITIES:
- Performs data entry and imports of all transactions into QuickBooks Online, and ensures transactions are categorized/coded correctly.
- Reconciles operating account and trust account to ensure books are consistent with other sources of financial data.
- Prepares monthly, quarterly, and annual financial reports for management review. Provides accompanying notes on any out-of-the-ordinary deltas between periods.
- Tracks cash flow, reimbursements, disbursements and commissions.
- Able to be self-directed when attention to detail is necessary.
- Review and record reimbursements, time off/vacation time/sick time and benefit contributions
- Maintain confidentiality of business operations by keeping financial, employee and client information confidential.
- Identify opportunities for process and operations improvements, and design new approaches
- Regularly exercise independent discretion and excellent judgment.
- Prepares end of year books and reports for outside accounting firm in support of annual income tax filings. This requires sourcing data from multiple systems and generating both standard and custom reports.
- Manages multiple city business license tax calculations and submissions.
- Makes journal entries and other corrections to the accounts as needed.
- Provides primary support to and performs the accounts payable (AP) function including reviewing and processing vendor and staff expense claims, ensuring all required documentation is submitted and maintained and AP is processed consistently with financial procedures.
- Responds to AP-related inquiries from vendors, service providers, staff, financial institutions and governmental regulatory agencies.
- Maintains vendor and contractor W-9 records and prepares, processes, and distributes 1099-Misc Income tax information and forms annually.
- Maintains business insurance information, including being primary contact with the broker, tracking policy renewals, providing certifications to clients, and presenting quotes and changes to management.
- Fulfills software license purchases for customers in coordination with the product and account management teams.
- Enters and maintains accurate administrative records in electronic and paper form, including database and financial records, and various program/administrative files.
- Ensures compliance with storage requirements and records retention schedule.
- Performs special projects such as researching information, summarizing data, evaluating Project MARC 25es and preparing narrative or statistical reports.
- Provides general department and company administrative support as needed; acts as back-up for other team functions.
Qualifications:
5+ years’ experience (or equivalent expertise and education) in bookkeeping / accounting · Intermediate / Advanced QuickBooks.
Criminal Background Check Requirements
Please be advised that certain roles may require fingerprinting due to legal requirements. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with Project MARC 25.
Job Type: Part-time
Pay: $50.00 – $60.00 per hour
Benefits:
- Flexible schedule
Work Location: Remote
EXECUTIVE ADMINISTRATIVE ASSISTANT
POSITION OVERVIEW
Project MARC 25 is looking for a detail oriented Administrative Assistant that thrives working in a start-up environment to provide support for our founder that splits time between two fast-growing organizations. This is a critical position at the company that will have a lot of autonomy and help optimize for efficiency and accuracy of our operations. If you are someone that enjoys meticulous organization, being challenged, and working in ambiguous environments we’d love to hear from you.
Responsibilities
- Provide administrative assistance, such as writing and editing emails, drafting memos, creating agendas, and preparing communications on the executive’s behalf
- Take notes during meetings and maintain comprehensive and accurate records
- Perform minor human resources duties such as managing expense reports and assisting with new-hire onboarding
- Organize meetings, including scheduling, and sending reminders
- Manage the business’ relationship with software vendors by maintaining payments, archiving contracts, negotiating discounts, and rolling out implementations
- Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Manage miscellaneous one-off tasks such as setting up insurance policies, ordering catering, or planning a company event
Requirements
- 3+ years of experience working as an assistant to an executive
- Available during off hours for high-priority messages
- Excellent communication skills
- Discretion with sensitive information
- Experience working in a startup environment preferred
Criminal Background Check Requirements
Please be advised that certain roles may require fingerprinting due to legal requirements. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with Project MARC 25.
Job Type: Part-time
Pay: $25.00 – $30.00 per hour
Benefits:
- Flexible schedule
Work Location: Remote